EUR-Lex - 31988D0400 - EN

EUR-Lex - 31988D0400 - EN Avis juridique important | 88/400/EEC: Commission Decision of 20 October 1987 approving an integrated Mediterranean programme for information technologies in Greece (Only the Greek text is authentic) Official Journal L 191 , 22/07/1988 P. 0025 - 0031

COMMISSION DECISION of 20 October 1987 approving an integrated Mediterranean programme for information technologies in Greece (Only the Greek text is authentic) (88/400/EEC) THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Economic Community, Having regard to Council Regulation (EEC) No 2088/85 of 23 July 1985 concerning the integrated Mediterranean programmes (1), and in particular Article 7 thereof; Whereas Greece, has presented to the Commission an integrated Mediterranean programme (IMP) on information technologies in Greece; Whereas, in accordance with Article 7 of Regulation (EEC) No 2088/85, the information technologies IMP has been submitted by the Commission in amended form to the advisory Committee for Integrated Mediterranean Programmes, which has given a positive opinion; Whereas the information technologies IMP, including its financial plan, may therefore be approved by the Commission; Whereas the information technologies IMP relates to the period from 4 April 1986 to 3 April 1993; Whereas in order to ensure its effectiveness, the information technologies IMP will be carried out in successive phases and will be subject to later decisions when the conditions for the grant of Community contributions have been met; Whereas expenditure on the measures constituting the information technologies IMP is estimated at 134 150 000 ECU for the period from 4 April 1986 to 3 April 1993; Whereas the Community contribution from the special budget heading referred to in Article 11 (2) of Regulation (EEC) No 2088/85 is estimated at 52 784 200 ECU for that period; Whereas where a measure is financed partly out of appropriations from a structural Fund and partly out of the special budget heading, an advance may be paid from each of those sources, according to the rules applicable to each source, HAS ADOPTED THIS DECISION:

Article 1 The information technologies IMP, in the version submitted to the Commission on 4 April 1986, as subsequently modified after examination by the Commission and following consultation of the advisory Committee for Integrated Mediterranean Programmes, is hereby approved. The estimates of total expenditure and the estimated contributions from each Community budgetary source are shown in the financial plan of the information technologies IMP. In so far as the measures are carried out in accordance with the information technologies IMP, within the limits of the overall expenditure estimates and in compliance with the rules and procedures relating to each source of Community financing, the Commission shall pay the Community contributions specified in the financial plan for the information technologies IMP.

Article 4 This Decision is addressed to the Hellenic Republic. Done at Brussels, 20 October 1987. For the Commission Grigoris VARFIS Member of the Commission (1) OJ No L 197, 27. 7. 1985, p. 1. PROGRAMME CONTRACT THE COMMISSION OF THE EUROPEAN COMMUNITIES (hereinafter referred to as 'the Commission') and THE HELLENIC REPUBLIC, hereinafter referred to jointly as 'the parties' HAVE AGREED AS FOLLOWS: TITLE I Joint implementation of the Integrated Mediterranean Programme for Information Technologies in Greece (hereinafter referred to as the 'Information Technologies in Greece IMP')

Article 1 This contract shall constitute a programme contract within the meaning of Article 9 of Regulation (EEC) No 2088/85. It shall enter into force on 21 October 1987 and shall expire when the Commission closes accounts in respect of the Community budgetary contributions for the Information Technologies in Greece IMP. Within the framework of this contract, the parties agree to undertake joint action to ensure effective implementation of the entire Information Technologies in Greece IMP as adopted by the Commission Decision of 20 October 1987. The purpose of such joint action shall be to ensure the effectiveness of the initiatives taken to implement the IMP as an integrated approach to development by:

• defining responsibilities so as to ensure appropriate management of all public funds from budgetary resources referred to in the financial plan of the IMP, with due regard to Community policies,
• establishing machinery for coordinating and mobilizing all the administrations concerned, together with the bodies representing the beneficiaries and economic agents,
• establishing arrangements for relible, relevant and rapid information provision on the implementation of the IMP and its economic and social impact. TITLE II Management and coordination responsibilities

Article 2

1. The Hellenic Republic shall designate the Minister for the National Economy as being responsible for the effective implementation of the Information Technologies in Greece IMP. The Minister shall be assisted by a Monitoring Committee, meeting in Athens. The tasks and responsibilities of the Committee shall be those laid down in Chapter 5 of the Information Technologies in Greece IMP and any other tasks assigned to it by the parties. The Monitoring Committee shall comprise, among others, the permanent members listed in Annex I. The total number of members shall remain as indicated. The Greek authorities shall, in good time, take the measures necessary to ensure that sufficient resources are placed at the disposal of the Monitoring Committee to enable it to operate properly. They shall inform the Commission before 1 March 1988 of the nature of the measures envisaged and the timetable for their implementation. The Minister for the National Economy shall decide on the coordination machinery required at national level, in particular as regards recourse to the Interministerial Committee for the IMPs chaired by his representative. The Commission, where appropriate in consultation with the Europoean Investment Bank, shall decide on the coordination machinery at Community level.
2. The parties undertake, within their respective fields of competence, to issue any appropriate instructions to the persons to whom tasks are asigned under this programme contract, with a view to securing the consultation and coordination necessary for the smooth implementation of the Information Technologies in Greece IMP. They shall, with the agreement of the Committee, establish the procedures and facilities necessary to speed up the exchange of information between central and local authorities and facilitate coordination between the measures making up the Information Technologies in Greece IMP and measures relating to the information technologies covered by the other IMPs and the STAR programme.

Article 3 The chairman of the Monitoring Committee shall decide on the use to which the appropriations available under subprogramme No 6: 'Implementation of the Information Technologies in Greece IMP' are to be put after consulting the Monitoring Committee. Those appropriations shall, in any event, cover only expenditure directly related to implementation of the Information Technologies in Greece IMP. Article 4 The Greek authorities shall appoint within the public administration locally an official responsible for monitoring each of the six subprogrammes making up the Information Technologies in Greece IMP. Each monitoring official shall see to it that full and standardized information is supplied to the Monitoring Committee on each of the measures making up the subprogramme for which he is responsible, in the manner provided for in Articles 10 and 11 of this contract. Monitoring officials shall at all times bring to the attention of the chairman of the Monitoring Committee and the other Greek authorities concerned, the various administrative, technical or budgetary initiatives necessary to ensure effective implementation as approved of the subprogrammes for which they are responsible. Under the authority of the chairman of the Monitoring Committee, the monitoring official shall also chair technical working parties set up to prepare the ground for discussions within the Monitoring Committee.

Article 5 Before 1 December 1987, the Minister for the National Economy shall apoint the permanent members and the secretary of the Monitoring Committee. The Commission shall be informed thereof. The Commission shall appoint its representatives on the Monitoring Committee before 1 December 1987. The Greek authorities shall be informed thereof. Under the authority of the chairman of the Monitoring Committee, the secretary shall take all the necessary steps to ensure the proper functioning of the Monitoring Committee, including the handling of information. In the performance of that task, he shall be assisted by a staff and by the requisite material resources, which he shall place at the disposal of the Monitoring Committee.

Article 6 The parties shall agree on the appointment of an independent assessment body before 30 June 1988. This body shall possess the professional experience and knowledge necessary to perform its task. In particular, it shall possess extensive international experience and qualifications of the highest order in relation to the computer industry and information technology applications. It shall be engaged on the basis of a limited-duration contract, on terms agreed between the parties. The assessment body shall be remunerated out of the appropriations available under the 'monitoring and assessment' heading of the implementation subprogramme. Its representative shall have the right to speak at meetings of the Monitoring Committee. Finally, the independent assessment body shall have the right to send a representative to inspect operations in progress. Inspection visits shall, however, be subject to prior notice and the representative of the assessment body shall be accompanied by an official designated by the chairman of the Monitoring Committee. TITLE III Management of budgetary resources

Article 7 With a view to providing for the implementation of the measures already selected for financing under the IMP, the estimated timetable for commitments and payments from the various sources of Community budget financing is indicated in Annex II. These commitment and payment estimates are in ECU. Community contributions under the IMP shall be committed and paid in ECU. Where commitments and payments are preceded by an additional inquiry on the basis of the dossier submitted in national currency, the conversion rate applied following verification of the eligible expenditure in national currency shall be that applicable for the month during which the inquiry is completed. As regards advances and the calculation of the amounts remaining due after the payment of advances, the exchange rate applied in converting drachma into ECU shall be the rate applicable for the month in which the Commission received the application for an advance or payment claim. Starting in 1988 and not later than 31 March each year, the secretariat of the Monitoring Committee shall draw up financial estimates for the current year identifying separately the appropriations managed by the State and the organizations involved in the IMP. These forecasts shall be prepared on the basis of the individual budgets drawn up by the various competent authorities, permitting comparisons with the annual financial forecasts for each subprogramme within the IMP, measure by measure. They shall also indicate the amount of Community aid planned for implementing these measures.

Article 8 Not later than 15 October 1988, the Greek authorities shall, on the basis of proposals from the Monitoring Committee, present to the Commission a draft detailed financial plan for the years 1989 to 1993 inclusive also covering utilization of the hitherto unallocated portion of the Community contribution to the Greek IMPs. Should this prove necessary, consideration may be given to making use of this unallocated portion before the end of the period 1986-88. The Greek authorities shall also propose any amendments or clarifications to be made to the technical and financial notes annexed to the programme. The parties shall, in July 1988, check on the establishment and functioning of the coordination, mobilization and monitoring machinery referred to in this contract and shall consider the implications for the continued implementation of the IMP. The Commission shall then, after consulting the Greek authorities, determine, together with any amendments, the list and schedule of measures to be adopted under the IMP for the period after 1988, revising the technical and financial notes annexed to the IMP accordingly and communicating the IMP as amended to the Greek authorities, it being understood that any changes and amendments shall, if necessary, be incorporated in an agreement supplementary to this programme contract.

Article 9 Irregularities or substantial changes that have not been submitted to the Commission for its approval and that are liable to jeopardize compliance with the integrated nature of the Information Technologies in Greece IMP, especially where they concern the establishment or functioning of the coordination, mobilization and monitoring machinery for the Information Technologies in Greece IMP set up under this contract, may result in application of Article 17 (4) of Regulation (EEC) No 2088/85. If the Commission were considering applying Article 17 (3) or (4) of Regulation (EEC) No 2088/85, the Hellenic Republic would be given an opportunity to submit its observations within the time limits set by the Commission. TITLE IV Arrangements for appraising, evaluating and, more generally, monitoring operations

Article 10 The parties hereby agree to establish jointly, before 30 June 1988, a monitoring system aimed at securing:

• the drawing-up before the beginning of each financial year of a list of the projects yet to be defined in the IMP and, for those covered by the aid schemes, three months after the end of each financial year, a list of the projects financed under the IMP and of the beneficiaries;
• the monitoring in financial and physical terms of the implementation of the financial plan, on the basis of a standardized format for the main body of the information designed to facilitate computer processing by Community, national or regional authorities. This monitoring system shall pay due regard to the internal appraisal, evaluation and monitoring rules of each Community structural fund and each national or prefectural source of financing, bearing in mind the need for simplification and harmonization. The monitoring system shall, amongst other things, contribute to the process of evaluating the economic and social impact of the IMP.

Article 11 At the end of each quarter, each monitoring official shall make sure that the financial statements showing the position as regards implementation of his subprogramme in terms of commitments and payments are recorded by the monitoring system. This information shall be available to the Monitoring Committee from its secretariat. Observing the same timetable, the Commission shall inform the secretiariat of the Monitoring Committee of any direct payments made by the Community to final beneficiaries in respect of measures forming part of the IMP where the financing arrangements in force provide for such payments.

Article 12 At the end of each half-year, the monitoring official shall prepare for the Monitoring Committee a report on the state of implementation of the subprogramme for which he is responsible, indicating public expenditure, total expenditure and physical indicators, and specifying for each measure the changes as compared with forecasts for the IMP. The report shall make particular reference to measures in respect of which the level of total expendture in two successive half-yearly reports is 50 % lower than that given in the schedule for the IMP, averaged over the year.

Article 13 On the basis of the aforementioned information in particular, the appraisal official on the Monitoring Committee shall submit an annual report to it not later than 31 March of the year following the year in question. Before starting the report, he shall seek the opinion of the chairman of the Monitoring Committee. The annual report shall discuss: (a) the progress made towards attaining the socio-economic objectives laid down in the Information Technologies in Greece IMP on the basis of an assessment of the state of implementation and economic impact; (b) the initiatives needed to secure closer compliance with the Information Technologies in Greece IMP as approved, notably as regards the progress made in implementing it, its socio-economic objectives and its integrated nature; (c) any changes needed in the definition of the measures to be carried out as described in Annex I to the Information Technologies in Greece IMP in order to promote attainment of the latter's socio-economic objectives; (d) any changes in the organization and functioning of the various authorities involved which would help to streamline decision-making. The annual report shall be confidential. It shall be made available to the permanent members of the Monitoring Committee only. At a subsequent meeting, and before the authorities and organizations represented on the Monitoring Committee decide on the operations falling within their field of competence, the Monitoring Committee shall discuss the operational proposals contained in the annual report, giving its views also on the soundness of the quantitative data and estimates. Where the proposed operations fall within the field of competence of other authorities or organizations, the Monitoring Committee shall, under the authority of its chairman, transmit its conclusions to the parties not later than one month following its meeting. Throughout each year, the monitoring officials shall keep a watch on the implementation of the administrative and legislative measures necessary to the smooth functioning of the programme. TITLE V Information to be supplied in support of Community grant applications

Article 14 Payment claims shall be submitted in accordance with the rules of each Fund. Any changes that have to be made to existing forms in order to take account of Community financing over and above the ceilings laid down in the provisions governing the Funds shall be notified to the Greek authorities by the Commission before 31 December 1987. Thereafter, any other changes necessary shall be notified in good time. As regards payments under the special budget heading referred to in Article 11 (2) of Regulation (EEC) No 2088/85, the Commission shall communicate the forms to be submitted for annual payment claims to the Hellenic Republic before 31 December 1987. Thereafter, any other form necessary shall be notified in good time. TITLE VI Compliance with Community policies

Article 15 The Greek authorities shall submit to the Commission for agreement beforehand in relation to Community financing, all productive investment projects with a total cost exceeding 15 million ECU in respect of which such financing is proposed, together with the feasibility and profitability studies normally required for such projects by the European Regional Development Fund. The Commission reserves the right to introduce, for all programmes financed by the Community, notification or information procedures for other categories of productive investment projects in respect of which Community assistance is proposed. In the case of all infrastructure investment projects costing more than 15 million ECU, the Greek authorities shall also transmit to the Commission for its agreement a socio-economic cost-benefit analysis. Industrial and infrastructure projects costing more than 15 million ECU shall be examined by the Monitoring Committee in the light of the findings of the studies referred to above.

Article 21 Any dispute between the parties as to the interpretation of this contract which cannot be settled amicably shall be referred to the Court of Justice of the European Communities. Done at Athens, 21 October 1987. For the Commission G. VARFIS Member of the Commission For the Hellenic Republic Th. KARATZAS State Secretary for the National Economy (1) OJ No L 13, 15. 1. 1977, p. 1. (2) OJ No L 215, 18. 8. 1980, p. 1. (3) OJ No L 185, 16. 8. 1971, p. 5. ANNEX I Composition of the Monitoring Committee 1.2 // // Number of persons // Chairman: // // - appointed by the Minister for the National Economy // 1 // Permanent secretary and monitoring official for subprogramme No 6: // // - Ministry for Cabinet Affairs // 1 // Monitoring official for subprogramme No 1: // // - ELOT / Ministry for Industry // 1 // Monitoring official for subprogramme No 2: // // - Secretariat-General for Research and Technology // 1 // Monitoring official for subprogramme No 3: // // - Secretariat-General for Industry (Ministry for Industry) // 1 // Monitoring official for subprogramme No 4: // // - YAP - Computerization Department (Ministry for Cabinet Affairs) // 1 // Monitoring official for subprogramme No 5: // // - YAP (Ministry for Cabinet Affairs) // 1 // Representative of the Ministry for the National Economy // 1 // STAR-Information Technologies in Greece IMP coordinator: // // - Ministry for the National Economy // 1 // - The appraisal official // 1 // - A maximum of three Commission representatives // 3 // - A representative of the European Investment Bank // 1 // - A representative of the Economic Interests Chamber // 1 // - A representative of information technologies trade/professional associations in Greece // 1 // - A representative of the scientific community appointed by the Greek authorities // 1 // Total: // 17 ANNEX II INFORMATION TECHNOLOGIES IN GREECE IMP Financial Forecasts - Estimated schedule (thousand ECU) 1.2,5.6,9 // // // // Source // Commitments // Payments // // // // // // 1.2.3.4.5.6.7.8.9 // // 1987 // 1988 // 1989-1993 // Total // 1987 // 1988 // 1989-1993 // Total // // // // // // // // // // ERDF // 1 439,2 // 7,350,7 // 19 234,1 // 26 584,8 // 631,2 // 3 488,2 // 22 465,4 // 26 584,8 // ESF // 525,7 // 1 763,3 // 7 619,2 // 9 382,5 // 263,7 // 1 039,1 // 8 079,7 // 9 382,5 // Budget heading 551 // 5 285,6 // 19 244,0 // 33 540,2 // 52 784,2 // 2 642,8 // 10 358,6 // 39 782,8 // 52 784,2 // // // // // // // // // // Total // 7 250,5 // 28 358,0 // 60 393,5 // 88 751,5 // 3 537,7 // 14 885,9 // 70 327,9 // 88 751,5 // // // // // // // // //