Commission Implementing Decision (EU) 2015/144 of 28 January 2015 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against animal diseases referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2015) 250)

Commission Implementing Decision (EU) 2015/144 of 28 January 2015 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against animal diseases referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2015) 250) THE EUROPEAN COMMISSION, Having regard to the Treaty on the Functioning of the European Union, Having regard to Regulation (EU) No 652/2014 of the European Parliament and of the Council of 15 May 2014 laying down provisions for the management of expenditure relating to the food chain, animal health and animal welfare, and relating to plant health and plant reproductive material, amending Council Directives 98/56/EC, 2000/29/EC and 2008/90/EC, Regulations (EC) No 178/2002, (EC) No 882/2004 and (EC) No 396/2005 of the European Parliament and of the Council, Directive 2009/128/EC of the European Parliament and of the Council and Regulation (EC) No 1107/2009 of the European Parliament and of the Council and repealing Council Decisions 66/399/EEC, 76/894/EEC and 2009/470/EC OJ L 189, 27.6.2014, p. 1. , and in particular Article 36(5) thereof, Whereas: (1) In accordance with Article 6(1) of Regulation (EU) No 652/2014 grants may be awarded to Member States in respect of the emergency measures taken as a result of the confirmation that one of the animal diseases listed in Annex I to that Regulation has occurred. (2) In order to ensure sound financial management and to have rapid information on disease management, it is appropriate to set the dates by which Member States have to submit their applications for grants and requests for payment, and to specify the information that needs to be provided. In particular, first and updated estimates of the expenditure incurred by Member States should be provided. (3) It is necessary to specify the rate to be applied when converting estimates and requests for payment submitted by Member States not using the euro as their national currency. (4) The measures provided for in this Decision are in accordance with the opinion of the Standing Committee on Plants, Animals, Food and Feed, HAS ADOPTED THIS DECISION:

Article 1

Preliminary information Member States shall provide within 30 days of the official confirmation of the occurrence of a disease listed in Annex I to that Regulation a preliminary information on the categories of animals and products concerned and the market values for each of those categories, using an electronic file in accordance with the template set out in Annex I to this Decision. At the same time, Member States shall provide a description of the ongoing and planned actions and the legislation for determining the values of the animals and products to be compensated.

Article 2

Information on estimated costs No later than two months after the official confirmation of the occurrence of the disease, Member States shall submit to the Commission an application for a grant pursuant to Article 6(1) of Regulation (EU) No 652/2014 by means of an electronic file in accordance with the template Preliminary budget set out in Annex II on the following:

(a) the estimated costs of compensation to owners as referred to in Article 8(1)(a) and (c) of Regulation (EU) No 652/2014; (b) the estimated operational costs as referred to in Article 8(1)(b) and (d) to (g) of Regulation (EU) No 652/2014; (c) where applicable, the estimated other costs essential for the eradication of the disease as referred to in Article 8(1)(h) of Regulation (EU) No 652/2014, attaching an appropriate justification. The description of actions referred to in Article 1 is deemed to be part of the application for a grant. Every two months after the submission of the information referred to in the first paragraph, Member States shall submit updated information on the costs referred to in that paragraph.

Article 3

Requests for payment Within six months after the end date fixed in the financing decision or the confirmation of the eradication of the disease, whichever is earlier, Member States shall submit to the Commission: (a) the request for payment for the eligible costs incurred, using an electronic file in accordance with the template set out in Annex III to this Decision; (b) the detailed costs supporting the request for payment with the detailed information on the costs made and paid for the different categories of eligible expenditure, by means of an electronic file, in accordance with the template set out in Annex IV to this Decision; (c) a technical report in accordance with Annex V to this Decision.

Article 4

Conversion rate Where the amounts of the estimated costs or of the expenditure incurred by a Member State are in a currency other than the euro, the Member State concerned shall convert them into euro by applying the most recent exchange rate set by the European Central Bank prior to the first day of the month in which the application for a grant is submitted by the Member State.

Article 5

Addressees This Implementing Decision is addressed to the Member States. Done at Brussels, 28 January 2015. For the Commission Vytenis Andriukaitis Member of the Commission

Annex

ANNEX I PRELIMINARY INFORMATION ON CATEGORIES OF ANIMALS OR PRODUCTS AS MENTIONED IN ARTICLE 1 PRELIMINARY INFORMATION Information required within 30 days of the official confirmation of the occurrence of the disease To be adressed to: SANCO-CONSULT-G5@ec.europa.eu Date DD/MM/YY Outbreak reference MS/Disease/Year Category of animal or product Number Estimated market value

Annex

ANNEX II PRELIMINARY BUDGET AS MENTIONED IN ARTICLE 2 PRELIMINARY BUDGET No later than two months after the official confirmation of the occurrence of the disease and every two months thereafter To be adressed to: SANCO-CONSULT-G5@ec.europa.eu First submission Update For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Disease/Year Contact person for this budget: Telephone: E-mail address Direct cost — Compensation — Total amount (In euro, VAT excluded) Type of animals/products Quantity Sub-total: EUR — Direct cost — Operational costs — Total amount (In euro, VAT excluded)

Slaughter/culling Cleaning, desinsectisation and disinfection Transport and destruction of feedingstuffs and equipment Purchase, storage, administration or distribution of vaccines Transport and disposal of carcasses Other essential costs (Article 8(1)(h) of Regulation (EU) No 652/2014) Sub-total: EUR — Indirect cost — Overhead 7 % — Total amount (In euro, VAT excluded) Overheads on direct costs, other than compensation Sub-total: EUR — TOTAL EUR — Date: DD/MM/YY Name of responsible: Signature:

Annex

ANNEX III REQUEST FOR PAYMENT AS MENTIONED IN ARTICLE 3(a) REQUEST FOR PAYMENT Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier To be adressed to: SANCO-CONSULT-G5@ec.europa.eu For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Disease/Year Contact person for this request for payment: Telephone: E-mail address Direct cost — Compensation — Total amount (In euro, VAT excluded) Type of animals/products Quantity Sub-total: EUR — Direct cost — Operational costs — Total amount (In euro, VAT excluded) Slaughter/culling Cleaning, desinsectisation and disinfection Transport and destruction of feedingstuffs and equipment Purchase, storage, administration or distribution of vaccines Transport and disposal of carcasses Other essential costs (Article 8(1)(h) of Regulation (EU) No 652/2014) Sub-total: EUR — Indirect cost — Overhead 7 % — Total amount (In euro, VAT excluded) Overheads on direct costs, other than compensation (7 %) Sub-total: EUR — TOTAL EUR — Statement by the beneficiary this expenditure was actually incurred, accurately accounted for; the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work; the costs were incurred and fall within the definition of eligible costs; all supporting documents relating to the expenditure are available for inspection; no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission; control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct rregularities. Date: Signature: Name of responsible:

Annex

ANNEX IV DETAILED INFORMATION ON THE COSTS AS MENTIONED IN ARTICLE 3(b) COMPENSATION - REQUEST FOR PAYMENT Submission deadline: Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier Outbreak reference PIGS ADNS N° Date of confirmation of suspicion Holding identification number Farmer Holding location Animal owner Date of slaughter Slaughter Method of destruction Weight on date of destruction Number of animals per category Amount paid for the value of the animal, by category Average unit value by category Total compensation (excluding VAT) Date of payment Name Name Farm Slaughter-house Rendering plant On-site incineration Other (specify) Cows

Boars Piglets pigs Sows Boars Piglets pigs Sows Boars Piglets pigs Total CATTLE ADNS N° Date of confirmation of suspicion Holding identification number Farmer Holding location Animal owner Date of slaughter Slaughter Method of destruction Weight on date of destruction Number of animals per category Amount paid for the value of the animal, by category Average unit value by category Total compensation (excluding VAT) Date of payment Name Name Farm Slaughter-house Rendering plant On-site incineration Other (specify) Cows Heifers Calves Bulls Cows Heifers Calves Bulls Cows Heifers Calves Bulls Total OVINES and CAPRINES ADNS N° Date of confirmation of suspicion Holding identification number Farmer Holding location Animal owner Date of slaughter Slaughter Method of destruction Weight on date of destruction Number of animals per category Amount paid by category Total compensation (excluding VAT) Date of payment Sheep Goats Others Sheep Goats Others Name Name Farm Slaughter-house Rendering plant On-site incineration Other (specify) Ewes Lambs Rams Goats Billy goats Kids Ewes Lambs Rams Goats Billy goats Kids Total POULTRY ADNS N° Date of confirmation of suspicion Holding identification number Farmer Holding location Animal owner Date of slaughter Slaughter Method of destruction Weight on date of destruction Number of animals per category Amount paid by category Total compensation (excluding VAT) Date of payment Poultry Poultry Name Name Farm Slaughter-house Rendering plant On-site incineration Other (specify) Laying hens Broiler Breeders Ducks Geese Turkeys Others Laying hens Broiler Breeders Ducks Geese Turkeys Others Total PRODUCTS ADNS N° Date of confirmation of suspicion Holding identification number Farmer Holding location Product owner Date of destruction Method of destruction Number of products per category Amount paid by category Total compen-sation (excluding VAT) Date of payment Name Name Rendering plant On-site (specify) Other (specify) Eggs Milk Semen Embryos Eggs Milk Semen Embryos Total OPERATIONAL — REQUEST FOR REIMBURSEMENT Submission deadline: Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier. Outbreak reference MS/DISEASE/YEAR Slaughtering and culling ADNS N° Holding No Amount of invoice excluding VAT Supplier's Name Payment date Total Cleaning desinsectisation and disinfection (holdings and equipment) ADNS N° Holding No Amount of invoice excluding VAT Supplier's Name Payment date Total Transport and destruction of the contaminated feeding stuffs and equipment ADNS N° Holding No Amount of invoice excluding VAT Supplier's Name Payment date Total Transport and disposal of carcasses ADNS N° Holding No Amount of invoice excluding VAT Supplier's Name Payment date Total Other costs essential for the eradication of the disease ADNS N° Holding No Amount of invoice excluding VAT Supplier's Name Payment date Total TOTAL Slaughtering and culling Cleaning desinsectisation and disinfection (holdings and equipment)

Transport and destruction of the contaminated feeding stuffs and equipment Purchase, storage, administration or distribution of vaccines Transport and disposal of carcasses Other costs essential for the eradication of the disease (specify) Total

Annex

ANNEX V CONTENT OF THE TECHNICAL REPORT AS MENTIONED IN ARTICLE 3(c) The final technical report shall at least, contain the following information:

1. the starting and end dates of implementation of the measures;
2. a description of the technical measures implemented, with key figures;
3. epidemiological maps;
4. the level of achievement of the targets and technical difficulties;
5. the results of epidemiological inquiries;
6. other relevant epidemiological information: mortality, morbidity, age distribution of dead animals and positive reactors, lesions found, vectors presence, etc.