Commission Implementing Decision (EU) 2016/159 of 4 February 2016 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against plant pests referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2016) 524)

Commission Implementing Decision (EU) 2016/159 of 4 February 2016 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against plant pests referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2016) 524) THE EUROPEAN COMMISSION, Having regard to the Treaty on the Functioning of the European Union, Having regard to Regulation (EU) No 652/2014 of the European Parliament and of the Council of 15 May 2014 laying down provisions for the management of expenditure relating to the food chain, animal health and animal welfare, and relating to plant health and plant reproductive material, amending Council Directives 98/56/EC, 2000/29/EC and 2008/90/EC, Regulations (EC) No 178/2002, (EC) No 882/2004 and (EC) No 396/2005 of the European Parliament and of the Council, Directive 2009/128/EC of the European Parliament and of the Council and Regulation (EC) No 1107/2009 of the European Parliament and of the Council and repealing Council Decisions 66/399/EEC, 76/894/EEC and 2009/470/EC OJ L 189, 27.6.2014, p. 1. , and in particular Article 36(5) thereof, Whereas: (1) In accordance with Article 16(1) of Regulation (EU) No 652/2014 grants may be awarded to Member States in respect of the emergency measures implemented as a result of the confirmation of the presence of one of the pests, as listed in Article 17 of that Regulation. (2) The official notifications of pest outbreaks are sent by Member States to the Commission in accordance with Articles 1 and 2 of Commission Implementing Decision 2014/917/EU Commission Implementing Decision 2014/917/EU of 15 December 2014 setting out detailed rules for the implementation of Council Directive 2000/29/EC as regards the notification of the presence of harmful organisms and of measures taken or intended to be taken by the Member States (OJ L 360, 17.12.2014, p. 59). . The information provided in the official notification constitutes the preliminary information concerning the pest outbreak. (3) In order to ensure sound financial management and to have rapid information on pest management measures implemented by Member States, it is appropriate to set the dates by which Member States have to submit their applications for grants and requests for payment, and to specify the information that needs to be provided. In particular, first and updated estimates of the expenditure incurred by Member States should be provided. (4) It is necessary to specify the rate to be applied when converting financial estimates and requests for payment submitted by Member States not using the euro as their national currency. (5) The measures provided for in this Decision are in accordance with the opinion of the Standing Committee on Plants, Animals, Food and Feed, HAS ADOPTED THIS DECISION:

Article 1

Preliminary information on estimated costs In order to be granted a financial contribution of the Union the Member States shall provide, within 2 months from the official confirmation of the presence of a pest referred to in Article 17 of Regulation (EU) No 652/2014, preliminary information concerning the outbreak of the pest. The notifications to the Commission as described in Articles 1 and 2 of Implementing Decision 2014/917/EU are considered as such preliminary information.

No later than 6 months after the official confirmation of the presence of the pest, Member States shall submit to the Commission an application for a grant pursuant to Article 16(1) of Regulation (EU) No 652/2014 by means of an electronic file, in accordance with the template set out in Annex I to this Decision. The application shall contain the following information: (a) the estimated operational costs as referred to in Article 18(1)(a) of Regulation (EU) No 652/2014; (b) the estimated costs of service contracts with third parties as referred to in Article 18(1)(b) of Regulation (EU) No 652/2014; (c) the estimated costs of compensation to owners and the operators as referred to in Article 18(1)(c) of Regulation (EU) No 652/2014; (d) where applicable, the estimated other costs essential for the eradication of the pest as referred to in Article 18(1)(e) of Regulation (EU) No 652/2014, together with an appropriate justification. Every 3 months after the submission of the information referred to in the second paragraph, Member States shall submit updated information on the costs referred to in that paragraph. Applications for a grant on the estimated cost essential for the eradication and/or containment of a pest for which an application was already sent in previous calendar years, should contain the updated version of Annex I to this decision.

Article 2

Requests for payment Within 6 months of the end date fixed in the annual financing decision or the confirmation of the completion of the eradication and/or containment of the pest, whichever is earlier, Member States shall submit to the Commission: (a) the request for payment for the eligible costs incurred, using an electronic file in accordance with the template set out in Annex II to this Decision; (b) a technical report in accordance with Annex III to this Decision.

Article 3

Conversion rate Where the amounts of the estimated costs or the expenditure incurred by a Member State are in a currency other than the euro, the Member State concerned shall convert them into euro by applying the most recent exchange rate set by the European Central Bank prior to the first day of the month in which the application for a grant is submitted by the Member State.

Article 4

Applicability This Decision shall apply with respect to pest outbreaks notified to the Commission as of 1 January 2016.

Article 5

Addressees This Decision is addressed to the Member States. Done at Brussels, 4 February 2016. For the Commission Vytenis Andriukaitis Member of the Commission

Annex

ANNEX I A. ERADICATION PRELIMINARY BUDGET No later than 6 months after the official confirmation of the occurrence of primary outbreak of the pest and every 3 months thereafter. To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu First submission Update For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Pest/Year Region EUROPHYT Notification Contact person for this budget: Telephone: E-mail address Direct costs Total amount (In euro, VAT excluded)

Eligible Measures Type Costs (labour costs, treatments, traps etc.) Eligible costs (Article 18(1) of Regulation (EU) No 652/2014) A. Operational cost occurring for the actions related to:

1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests B. Cost of service contracts to execute part of the measures:
8. Service Contracts with third parties C. Costs of compensating the owners concerning the type of treatment:
9. Treatment
10. Destruction of Plants/Trees
11. Plant Products
12. Cleaning and Disinfection D. Other type of measures (please justify the type and cost) Sub-total: EUR — Indirect cost — Overhead 7 % — Total amount (In euro, VAT excluded) Overheads on direct costs, other than compensation Sub-total: EUR — TOTAL Date: DD/MM/YY Name of responsible: Signature: B. CONTAINMENT PRELIMINARY BUDGET No later than 6 months after the official confirmation of the occurrence of primary outbreak of the pest and every 3 months thereafter. To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu First submission Update For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Pest/Year Region EUROPHYT Notification Contact person for this budget: Telephone: E-mail address Direct costs Total amount (In euro, VAT excluded) Eligible Measures Type Costs (labour costs, treatments, traps etc.) Eligible costs (Article 18(1) of Regulation (EU) No 652/2014) A. Operational cost occurring for the actions related to:
13. Cost of Personnel
14. Cost of Renting Equipment
15. Cost of Consumables
16. Cost of Materials
17. Treatment Products
18. Sampling
19. Laboratory Tests B. Cost of service contracts to execute part of the measures:
20. Service Contracts with third parties C. Costs of compensating the owners concerning the type of treatment:
21. Treatment
22. Destruction of Plants/Trees
23. Plant Products
24. Cleaning and Disinfection D. Other type of measures (please justify the type and cost) Sub-total: EUR — Indirect cost — Overhead 7 % — Total amount (In euro, VAT excluded) Overheads on direct costs, other than compensation Sub-total: EUR — TOTAL Date: DD/MM/YY Name of responsible: Signature: C. OTHER MEASURES PRELIMINARY BUDGET No later than 6 months after the official confirmation of the occurrence of primary outbreak of the pest and every 3 months thereafter. To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu First submission Update For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Pest/Year Region EUROPHYT Notification Contact person for this budget: Telephone: E-mail address Direct costs Total amount (In euro, VAT excluded) Eligible Measures Type Costs (labour costs, treatments, traps etc.) Eligible costs (Article 18(1) of Regulation (EU) No 652/2014) A. Operational cost occurring for the actions related to:
25. Cost of Personnel
26. Cost of Renting Equipment
27. Cost of Consumables
28. Cost of Materials
29. Treatment Products
30. Sampling
31. Laboratory Tests

B. Cost of service contracts to execute part of the measures:

1. Service Contracts with third parties C. Costs of compensating the owners concerning the type of treatment:
2. Treatment
3. Destruction of Plants/Trees
4. Plant Products
5. Cleaning and Disinfection D. Other type of measures (please justify the type and cost) Sub-total: EUR — Indirect cost — Overhead 7 % — Total amount (In euro, VAT excluded) Overheads on direct costs, other than compensation Sub-total: EUR — TOTAL Date: DD/MM/YY Name of responsible: Signature:

Annex

ANNEX II A. ERADICATION REQUEST FOR PAYMENT To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu First submission For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Pest/Year Region EUROPHYT Notification Contact person for this budget: Telephone: E-mail address Direct costs Total amount (In euro, VAT excluded) Eligible Measures Type Costs (labour costs, treatments, traps etc.) Eligible costs (Article 18(1) of Regulation (EU) No 652/2014) A. Operational cost occurring for the actions related to:

1. Cost of Personnel
2. Cost of Renting Equipment
3. Cost of Consumables
4. Cost of Materials
5. Treatment Products
6. Sampling
7. Laboratory Tests B. Cost of service contracts to execute part of the measures:
8. Service Contracts with third parties C. Costs of compensating the owners concerning the type of treatment:
9. Treatment
10. Destruction of Plants/Trees
11. Plant Products
12. Cleaning and Disinfection D. Other type of measures (please justify the type and cost) Sub-total: EUR — Overheads on direct costs, other than compensation (7 %) Sub-total: EUR — TOTAL Statement by the beneficiary This expenditure was actually incurred, accurately accounted for the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work;
13. the costs were incurred and fall within the definition of eligible costs;
14. all supporting documents relating to the expenditure are available for inspection;
15. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission; 4 control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities. Date: Signature: Name of responsible: B. CONTAINMENT REQUEST FOR PAYMENT To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu First submission For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Pest/Year Region EUROPHYT Notification Contact person for this budget: Telephone: E-mail address Direct costs Total amount (In euro, VAT excluded) Eligible Measures Type Costs (labour costs, treatments, traps etc.) Eligible costs (Article 18(1) of Regulation (EU) No 652/2014) A. Operational cost occurring for the actions related to:
16. Cost of Personnel
17. Cost of Renting Equipment
18. Cost of Consumables
19. Cost of Materials
20. Treatment Products
21. Sampling
22. Laboratory Tests

B. Cost of service contracts to execute part of the measures:

1. Service Contracts with third parties C. Costs of compensating the owners concerning the type of treatment:
2. Treatment
3. Destruction of Plants/Trees
4. Plant Products
5. Cleaning and Disinfection D. Other type of measures (please justify the type and cost) Sub-total: EUR — Overheads on direct costs, other than compensation (7 %) Sub-total: EUR — TOTAL Statement by the beneficiary This expenditure was actually incurred, accurately accounted for the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work;
6. the costs were incurred and fall within the definition of eligible costs;
7. all supporting documents relating to the expenditure are available for inspection;
8. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission; 4 control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities. Date: Signature: Name of responsible: C. OTHER MEASURES REQUEST FOR PAYMENT To be addressed to: SANTE-G5-EMERGENCY-PLANT-HEALTH@ec.europa.eu First submission For the period from DD/MM/YY to DD/MM/YY Outbreak reference MS/Pest/Year Region EUROPHYT Notification Contact person for this budget: Telephone: E-mail address Direct costs Total amount (In euro, VAT excluded) Eligible Measures Type Costs (labour costs, treatments, traps etc.) Eligible costs (Article 18(1) of Regulation (EU) No 652/2014) A. Operational cost occurring for the actions related to:
9. Cost of Personnel
10. Cost of Renting Equipment
11. Cost of Consumables
12. Cost of Materials
13. Treatment Products
14. Sampling
15. Laboratory Tests B. Cost of service contracts to execute part of the measures:
16. Service Contracts with third parties C. Costs of compensating the owners concerning the type of treatment:
17. Treatment
18. Destruction of Plants/Trees
19. Plant Products
20. Cleaning and Disinfection D. Other type of measures (please justify the type and cost) Sub-total: EUR — Overheads on direct costs, other than compensation (7 %) Sub-total: EUR — TOTAL Statement by the beneficiary This expenditure was actually incurred, accurately accounted for the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work;
21. the costs were incurred and fall within the definition of eligible costs;
22. all supporting documents relating to the expenditure are available for inspection;
23. no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission; 4 control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct irregularities. Date: Signature: Name of responsible:

Annex

ANNEX III The technical report shall contain the following:

1. Starting and end dates of the implementation of the measures.